It is important to pick the best document scanner to successfully start and maintain a paperless office. This article identifies key features of a great scanner, and it will also help you find great deals on scanners too.
Many people today are looking to get a scanner to help them control and reduce the amount of physical paper in their office. There are many different scanners on the market today, so this article will explain key factors and features to look for when picking a scanner.
What should you look for when choosing a document scanner?
- A document scanner needs an ADF (Auto-Document Feeder). Flatbed scanners are not suitable for scanning “documents”, because you would end up scanning one page and one-side at a time. An ADF scanner takes in many pages and scans it all in one pass.
- The scanner should also scan quickly. This obviously saves you time, especially when you’re just starting off and you have many documents to convert into your paperless office. A fast scanner also helps you “maintain” your paperless efforts, because you know it will be easy and quick to archive your papers electronically.
- A scanner should also scan double-sided documents in one pass (duplex-scanning). You certainly do not want to deal with scanning a document, and then having to flip it over and send it through the scanner a second time.
- Resolution is also important. The quality needs to be good enough so you can easily read and (if necessary) print out your electronic documents. A resolution of around 600 DPI is great for documents and photos.
- Lastly, another feature to look for is “ease of use”. The scanner should be simple to use, not only to “scan” documents, but also to locate and manage the files it creates. Definitely look for scanners that can scan into PDF format and provides software to help locate and manage your electronic documents.
Where can you get a good deal on the best document scanner?
Like many products today, you will find the lowest prices online. Many online stores even offer free shipping. You can also keep an eye out for refurbished or reconditioned products, but make sure warranties and any software licenses are still valid just in case.
News About ADF Scanner:
Fujitsu outs ScanSnap
ADF Color Duplex
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